When your company is set for an expansion, you'll likely be extremely excited for your office move. After all, this can be quite a momentous occasion for your business. Be it an office upgrade, relocation, or a branch expansion - an office move can be an exciting way to try out new office layouts and even implement structures that might be beneficial for your business at large. How do you make it worth the while, though?
Check your location before planning the office move. Regardless if you're renovating an existing office or if you're scouting for a new branch, always check your location before starting the actual move. And when we say location, we don't just mean the property in itself. When you're moving to Manhattan, we don't just mean check out the Manhattan property. Rather, check the neighborhood first. Where are relevant and important places in case of emergencies, like hospitals and police stations? Are there establishments, restaurants, and malls nearby? What about public transportation access? How are the people in the area? The more of these in close proximity, the likelier it is to have a more expensive rent or even other costs of services. You should also consider licenses and other documents needed by the state when you hire services, as sometimes states do require moving companies to have a license or a permit to do business in their territory.
Settle your inventory first. Before you do the move in itself, make sure you've settled matters related to inventory. It's recommended that you make a digital inventory where you list down not just everything you want to be placed in your new office, but also everything your office might need for the next couple of years. These include things related to logistics and supplies such as paper, staplers, ink cartridges, and even pens. If possible, have spare electronic parts such as batteries and bulbs as reserves ad well. When making an inventory for your office move, consider how things can affect your office in the long-term so these scenarios won't suddenly catch you by surprise.
Make sure your office layout and spacing are decided. Unlike a house move where furniture and accessories don't necessarily need to be used all the time, office spaces do run on the principle of saving as much space in the area but at the same time filling it with useful materials. When you visit your upcoming office space, do immediately consider the placement and layout of your inventory to avoid confusion with regards to object placement during moving day. This can greatly help save time, money, and manpower as you already have a layout you want to follow. Given the materials you have and want to buy, think of an office layout that makes sense given space, time, and the budget you have. That way, moving said materials to your new office won't be as time-consuming.
Create a moving schedule that won't interrupt workflow. It's important to understand that when it comes to office moves - be it upgrades or expansions - it's important to make a schedule that wouldn't interrupt your current operations. A few days' worth of moving can be catastrophic to your earnings, and as such, you should pay closer attention to how you schedule things from hiring movers, to buying and organizing your supplies, to actual transportation.
Consider getting professional moving services. It might not hurt you financially to actually get the help of moving companies when it comes to your office move. Remember, not all movers focus solely on house moves. Most, if not all, moving companies have personnel, training, and the skills needed to transport virtually any kind of furniture, equipment, and material from one place to another. As such, while most long-distance moving companies are known for their house-to-house service, other moving companies do specialize in transporting office supplies, and moving services long distance. This makes a moving company quite an investment to consider for your office move.
Your Office Move: Make It Easy With A Plan
An office move can be both an extremely stressful and extremely fulfilling endeavor. This is especially if you consider conducting an office move with new supplies, new equipment, and even a new layout. Regardless, an office move can be truly worth the while and hassle-free if you move towards it in a way that maximizes your resources, your time, and fits the direction of your company's goals. Remember to keep the above tips in mind, so you have a basic idea as to how to approach your move efficiently and effectively.